Main duties

• Assist the Company Secretary in providing support on corporate governance, statutory and regulatory matters.
• Support the preparation and servicing of Board and Board Committee meetings, including agendas, meeting packs, minutes and resolutions.
• Assist with the servicing of Annual General Meetings and other shareholder meetings.
• Maintain statutory registers, corporate records, Board records and company secretarial documentation.
• Assist with statutory and regulatory filings and monitor relevant deadlines.
• Monitor developments in legislation, regulations and corporate governance requirements relevant to MauBank.
• Assist in maintaining and updating governance policies, procedures and Board Committee terms of reference.
• Support the preparation of corporate governance reports and disclosures.
• Follow up on decisions and action points arising from Board and Committee meetings.
• Respond to company secretarial queries and provide support to internal departments and Senior Management.
• Assist in liaising with regulatory authorities, auditors, legal advisers and other external stakeholders.
• Support company secretarial, governance and regulatory projects assigned by the Company Secretary or Management.
• Ensure the accurate, secure and confidential maintenance of corporate and Board documentation.

Prerequisites

• Degree in Law, Corporate Governance, Business Administration, Accounting or an equivalent relevant qualification.
• Professional qualification or progress towards ICSA/Chartered Governance, ACCA, Barrister-at-Law or an equivalent qualification will be an advantage.
• At least 2–3 years’ relevant experience in company secretarial, corporate governance, legal, compliance or a related function, preferably within banking, financial services or a large corporate organisation.
• Good knowledge of company law, corporate governance principles and regulatory requirements.
• Experience in supporting Board and Committee meetings, preparation of minutes, resolutions and corporate documentation will be an advantage.
• Knowledge of banking legislation and regulations would be an advantage.

Skills

• Strong knowledge of corporate governance and company secretarial practices.
• Excellent written, verbal and interpersonal communication skills.
• Strong attention to detail, accuracy and organisational skills.
• Ability to manage multiple priorities and meet deadlines.
• Good analytical and problem-solving skills.
• Ability to understand complex matters and communicate them clearly and concisely.
• High level of integrity, discretion and confidentiality.
• Ability to work independently and escalate matters appropriately.
• Strong stakeholder management and relationship-building skills.
• Proficiency in Microsoft Office and relevant corporate documentation systems.
• Ability to work effectively under pressure in a fast-paced and highly regulated banking environment.